Outlook also automatically formats meeting and task requests and messages with voting buttons so that these items can be sent intact across the Internet to other Outlook users, regardless of the default format of the message. It is also the best format to use when you want to create messages that are similar to traditional documents, with various fonts, colors, and bullet lists. So when you use HTML, you know that what you send is what the recipient will see. Note: When you reply to a message, Outlook preserves the format of the original message.
However, if you select the Read all standard mail in plain text option, Outlook formats your reply in plain text. If you change the format of the message, the reply is formatted with the new display format. To add an Electronic Business Card, place your insertion point where you want the card to appear in the signature text, click Business Card , and then click a contact name on the Filed As list.
Then click OK. Note: The signature that you just created or modified won't appear in the currently open message; it must be inserted into the message. For more information, see Add a signature to all messages and Add a signature to one message. On the E-mail Signature tab, in the Select signature to edit list, select the signature that you want. Under Choose default signature , in the E-mail Account list, click an e-mail account with which you want to associate the signature.
In the New messages list, select the signature that you want. If you don't see the signature that you want, click E-mail Signature , select the signature name in the Select signature to edit list, and then click OK. You can have as many signatures and as many Electronic Business Cards as you want, so you can create multiple signatures for a variety of purposes, such as business, family communications, and more.
You can also have a signature that consists of only an Electronic Business Card. For example, perhaps your company policy states that all employees must include their basic contact information in company e-mail correspondence. After the company designates a card design, employees can fill in their contact information, include the card in their official company signatures, and have the signatures automatically added to each message they send from their business e-mail account.
When you send a message with a signature that includes an Electronic Business Card, a. This enables recipients with other e-mail applications to view and save the contact information. When you receive a message with a card in the signature, right-click the card image in the signature and click Add to Contacts , the contact form opens for that contact.
Then you can view it or save it. Include an Electronic Business Card in your e-mail signature. Create or change a signature that includes an Electronic Business Card. In the message, click Signature , and then select the name of the signature. On the E-mail Signature tab, click New. Type a name for the signature, and then click OK. Notes: These options are not available if you use plain text as your default message format.
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